01The part other tools miss
Stock you did not pay for yet
Most inventory apps assume you bought your stock outright. Yours often arrives from another trader on credit — and leaves the same way. That is three balances moving at once, and it is where a paper book starts to lie.
Another traderSupplier
Gives you goods on credit
Your booksYou
Hold stock from both sides
Trader or sellerDebtor
Takes goods on credit from you
- Received on credit
- Record what a supplier handed you and what you agreed to pay. The balance you owe them moves in the same step — you never post a debt twice or forget one.
- Sold, supplier stock first
- When the same product sits in both piles, a sale draws down the supplier’s stock before your own. Debt clears before your capital does, which is the order that keeps you solvent.
- Given on credit
- Consign goods to another trader and nothing moves until they confirm receipt. On confirmation the stock leaves your shelf and lands on their books, with the balance to match.